Immediate need for an Administrative Assistant with eye for detail. Must have 3-5 years of administrative experience in a professional office. Must possess excellent oral and written communication skills with extensive knowledge of Word and Excel. Great benefits and great environment.

Key Responsibilities:

· Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail.
· Serves as a point of contact for customers. Contacts are typically with individuals within own organization and occasionally with contacts outside own organization and involve obtaining or providing information requiring some explanation or interpretation.
· Answers questions related to established policies and procedures.Directs people to the appropriate resource.
· Coordinates projects/assignments of broader scope, independently seeking appropriate internal and external resources as necessary such as:
- Assembling and distributing materials
- Compiling and/or tracking data
- Verifying the accuracy of data collected
· Makes decisions within established guidelines regarding planning, organizing, and scheduling of work.
· Creates and types routine documents (letters/memos/e-mails, presentations, etc.) and revises as necessary; ensures accuracy in grammar and spelling.
· Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner.

Responsible for confidential information which typically consists of department or employee sensitive hr related information.

Serve as a team member utilizing Vurv (web-based staffing application) and PeopleSoftto provide support, ensure accurate data entry, troubleshoot issues, and produce various standard and ad hoc reporting.

Support the staffing function with the set up and processing of interviews in a timely manner. Duties involve effective communication (written and verbal) with candidates, interviewers, and recruiters; assistance with travel arrangements, and data entry of activities into database system.

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